Job Description

Remote Accounts Payable Specialist

Full-Time | Remote | Accounting & Finance | Northwest Abatement Services, Inc.

Northwest Abatement Services, Inc. is seeking a detail oriented Remote Accounts Payable Specialist to support accurate, timely, and organized financial operations. This position is responsible for processing vendor invoices, maintaining accounts payable records, reconciling transactions, communicating with vendors and internal teams, and supporting accurate payment processing. The ideal candidate is organized, dependable, comfortable working independently, and experienced with accounts payable, invoice processing, data entry, and accounting systems.

About the Role

As a Remote Accounts Payable Specialist, you will play an important role in keeping the company's financial processes organized and running efficiently. You will work closely with management, vendors, project related personnel, and other administrative and accounting functions to ensure invoices and payments are handled accurately and on schedule.

This is a professional remote position suited to an individual who takes ownership of assigned responsibilities, protects confidential financial information, communicates clearly, and maintains a high level of accuracy while managing competing priorities.

Key Responsibilities

• Process, code, enter, and maintain vendor invoices and accounts payable transactions accurately and efficiently.
• Review invoices for completeness, appropriate approvals, supporting documentation, and discrepancies.
• Match invoices with purchase orders, receipts, contracts, or other supporting records when applicable.
• Maintain organized electronic accounts payable files and documentation.
• Reconcile vendor statements and research discrepancies or outstanding balances.
• Communicate professionally with vendors regarding invoices, payment status, account questions, and documentation.
• Prepare payment information and assist with scheduled payment processing in accordance with company procedures.
• Monitor accounts payable aging and help identify overdue invoices, duplicate charges, credits, and unresolved items.
• Enter and maintain accurate financial data while following established accounting procedures and internal controls.
• Assist with monthend and yearend accounting activities, reporting, reconciliations, and recordkeeping.
• Coordinate with internal departments to obtain missing information, approvals, receipts, or other documentation.
• Maintain confidentiality of financial, employee, vendor, and company information.
• Support additional accounting and administrative responsibilities as assigned.

Qualifications

• Previous accounts payabl, bookkeeping, accounting, or related administrative experience preferred.
• Strong understanding of invoice processing, vendor accounts, payment procedures, and basic accounting principles.
• Strong attenton to detail and accuracy with numbers and financial records.
• Proficiency with Microsoft Office, particularly Excel, email, and document-management tools.
• Experience using accounting software or ERP systems preferred.
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities and meet deadlines with limited supervision.
• Ability to work independently in a remote environment while remaining responsive and collaborative.
• Professional judgment, reliability, discretion, and a commitment to maintaining confidential information.
• High school diploma or equivalent required; accounting, finance, or business education is a plus.

Benefits & Employee Experience

Northwest Abatement Services has historically offered eligible employees healthcare, dental, vision, life insurance, a 401(k) retirement plan with matching options, vacation, holidays, and company apparel . Benefit eligibility, plan terms, and availability may vary by position and applicable company policies.

For a remote accounting professional, this role offers the opportunity to contribute to a well-established specialty contracting organization while working in a structured, professional environment. You will have the opportunity to build strong working relationships across administrative and operational functions while taking meaningful ownership of day-to-day accounts payable responsibilities.

Northwest Abatement Services, Inc. is an Equal Opportunity Employer. We are committed to maintaining a professional workplace and providing employment opportunities without unlawful discrimination.

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